In-house counsel are expected to screen documents created by their colleagues, but they are also expected to reduce costs and increase efficiency. Screening every legal document is unattainable from a budgetary perspective. And doing so would slow down commercial operations and annoy commercial teams.
Commercial teams do not like tediously editing complex document templates, with the lurking risk of performing wrong manipulations. Outsourcing that work to the legal department, however, can become a bottleneck in the operational flow.
Attorneys face increasing pressure on their margins. The cost of direct involvement in every file will often be inhibitive, and communication through regular channels (phone & email) may be too cumbersome.
Introducing the ClauseBase Q&A mode
ClauseBase allows legal experts to create questions for any template. Using the answers gathered from the commercial teams, legal experts can then introduce changes to the contents of the template.
These changes can vary from:
filling in missing information (such as the name or address of a party, or the price of a product)
altering existing clauses, swapping clauses for alternatives, removing clauses
changing terminology, etc.
Commercial teams can only make the changes explicitly foreseen by the legal experts — avoiding the risk costly mistakes.
The end result is a .DOCX or .PDF file.
All questions and all corresponding changes to a document can be accompanied by conditions. This effectively allows legal experts to model company policy into a contract.
For example: raising the maximum liability cap, or switching from state courts to arbitration, may only be allowed if the contract value is above a certain value, except if a specific product/service is being sold for which deviating rules apply.
Each question can react to its surroundings, for example by:
hiding when some other question has been answered in a certain way
presenting different possible answers when certain conditions are met
Entire decision trees can be modeled in this way, offering a very smooth user experience.
Wide range of use cases
The Q&A mode is typically used by commercial teams, but many other scenarios are possible.
giving junior associates a head start
helping lawyers who are unfamiliar with a certain area of law to quickly draft a basic contract
giving your clients better access to your template documents