Empowering commercial teams

Balancing trade-offs

As the legal profession is changing, the expectations imposed on legal professionals rise.

ClauseBase can help in answering these challenges.

  • In-house counsel are increasingly expected to screen documents created by their colleagues, but they are also expected to reduce costs and increase efficiency. Screening every legal document would therefore be ideal from a risk perspective, but will usually be unattainable from a budgetary perspective. And doing so would slow down commercial operations and annoy commercial teams.

  • Commercial teams do not like creating contracts by tediously editing complex document templates, with the lurking risk of performing wrong manipulations. Outsourcing that work to the legal department, however, can become a bottleneck in the operational flow.

  • Attorneys face increasing pressure on their margins, and do not want to lose their involvement in creating contracts for their clients. However, the cost of direct involvement in every file will often be inhibitive, and communication through regular channels (phone & email) may be too cumbersome. 

Introducing the ClauseBase Q&A mode

ClauseBase allows legal experts to create questions for any template. Using the answers gathered from the commercial teams, legal experts can then introduce changes to the contents of the template.

 

These changes can vary from filling in missing information (such as the name or address of a party, or the price of a product), to altering existing clauses, swapping clauses for alternatives, removing clauses or changing terminology. 

Commercial teams can only make the changes explicitly foreseen by the legal experts — avoiding the risk costly mistakes.

The end result is a .DOCX or .PDF file.

Enforcing
business rules

All questions and all corresponding changes to a document can be accompanied by conditions. This effectively allows legal experts to model company policy into a contract. 

For example: raising the maximum liability cap, or switching from state courts to arbitration, may only be allowed if the contract value is above a certain value, except if a specific product/service is being sold for which deviating rules apply. 

Full interactivity

Each question can react to its surroundings, for example by:

  • hiding when some other question has been answered in a certain way

  • presenting different possible answers when certain conditions are met 

Entire decision trees can be modeled in this way, offering a very smooth user experience. 

Also for other users

The Q&A mode is typically used by commercial teams, but many other scenarios are possible. 

 

Examples:

  • giving junior associates a head start

  • helping lawyers who are unfamiliar with a certain area of law to quickly draft a basic contract

  • giving your clients better access to your template documents